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Council Minutes
We are trying to get more timely information out to our church members. We will be posting monthly minutes following the Council meeting on the third Thursday of the month.
January Council Meeting Highlights
Updated on the progress of the teams working on the legacy gift initiatives. Steve Homberg, Stewardship Specialist for the Metro Synod, will meet with the Finance Team on Thursday 1/26 to discuss the debt repayment portion. Jim Landsverk provided a report from the nominating report. Council reviewed and approved 2012 Budget for Annual Meeting. 2011 income increased by $25,000. Thanked Linda Erickson (3 years) and Nancy Elenbaas (6 years) for their faithful service as Council Members. Reviewed ARE Timeline and Next Steps, including Leadership Training 3/18 and Team Self Assessments in April. Upcoming Dates:
Music Festival 1/29 Ask the Council 2/5, Annual Meeting 2/12 Early Learning Clubs: 2/6 & 2/13, 4/16 & 4/23, 5/7 & 5/14 Council Dinner 2/19 Informational Session for SPLC 2013 Journey: 3/11 Leadership Training: From Talk to Walk... Making the Quantum Leap 3/18
2011
February | March | April | May | June | August | September | October | November | December
February 2011
Welcomed New Council Members Kay Saxvik and Jeff Elbe. Welcomed returning Council members Jim Burba and Karen Papp. Elected Officers: Council Chair Pat Ludwig, Council Vice Chair Karen Papp, Council Secretary Mary Ellen Modlin, Treasurer John Grom, Financial Secretary Patty Kadish Discussed fundraising ideas to decrease 2009 & 2010 budget deficits. Directed Thrivent Choice Dollars be applied to debt reduction. Discussed the opportunity to share space with a local, growing Spanish church. Introduced draft ARE purpose statement.: To Journey with Christ, each other, and the neighbors God gives us. Recognized outgoing Council Chair Joe Bellisario.
March 2011
Named Giving campaign Extreme Makeover RELOAD! Next phase of pledging to eliminate the remaining debt for Extreme Makeover. Punch list items will be purchased and the remaining figure will be finalized by 5/1. Campaign logo will features a credit card/gift card theme. Pledge drive scheduled for Sunday, 5/15. Continued to discuss fundraising ideas for eliminating 2009 and 2010 budget deficits, including Courthouse Bake Sale on Friday, 5/20. We will need volunteer bakers and people to man the table at the Courthouse from 8am to 2pm. Reviewed proposal from Iglesia de Cristo to consider sharing space as a ministry partnership. Reviewed ARE Umbrella Strategy Draft.
April 2011
Shared excitement about meeting with Iglesia de Cristo leaders. More information including Frequently Asked Questions (FAQs) will be available shortly. Leaders from Iglesia de Cristo will visit St. Paul's on Sunday, May 15th. The visit will include briefly greeting St. Paul's members during Sunday morning services and co-hosting a lunch/forum from noon to 2pm with St. Paul's Council. Accepted resignation of Treasurer John Grom, with extreme gratitude for his years of service. Nominated and approved Steve Ludwig to fill Treasurer position as of May 1st Continued to discuss fund-raisers to eliminate 2009 deficit. A bake sale at the Lake County Courthouse is scheduled for Friday, May 20th. Future fund-raisers are being planned.
May 2011
Extreme Makeover RELOAD! 45 giving units pledged $35,000 on 5/15.
Outstanding debt is approximately $75,000. Finalized agreement with Iglesia de Cristo. They will move in on June 2nd with their first worship service on Friday June 3rd. Conducted successful bake sale at Lake County Courthouse on 5/20, raising $382 for debt reduction. An additional $293 was raised on Sunday, 5/21 for a total of $675. Reviewed additional fundraisers in process including monthly participation in Christ Episcopal's Farmer's Market. First date is Wednesday, June 1. There will be no Council meeting July. August's Council meeting date has been changed to 8/25 so we can help with Rummage Sale set-up on 8/18.
June 2011
Please note Council will not meet in July. Next Council meeting is August 25th.
Decided how to divide proceeds from Rummage Sale. Proceeds will go to Debt Reduction, Iglesia de Cristo, Mission, and the Fellowship and ChurchLife Team Iglesia de Cristo volunteered to help with the Rummage Sale. They are considering providing food for purchase and would retain profits from food sales. New insurance policy for St. Paul's has been acquired. Discussed suggestions from insurance inspector and referred items to appropriate teams. Reviewed fundraising events and lessons learned from Courthouse Bake Sale and Farmer's Market. Reviewed upcoming event dates:
- VBS July 11-15
- Rummage Sale 8/19 & 20
- W2C Shower donations: July 24, July 31, August 7.
Shower tentatively 8/9 or 8/10 at SPLC.
- ARE Leadership Retreat Sat Sept 24th 9:45-2.
- Pie Palooza Oct 1st
- Finance Review 10/26 & 11/9
August 2011
Continued to work on fundraising ideas to reduce budget deficit. Next event in the early planning stages is a fall evening activity that will include a silent auction and music, possibly featuring kareoke. Iglesia de Cristo Partnership continues to be very positive. They provided amazing support for the Rummage Sale, including lots of help and lunch for the volunteers Friday and Saturday. Discussed impact of Y break-in and related security issues. Planned process for Financial Review on 10/26 & 11/9. Pastor Dave Daubert (ARE) will facilitate both workshops to discuss current financial picture, including use of legacy gifts. New Y Contract has been signed for current year, with a July 1, 2012 renewal date. Christmas Eve services will again be 5:30 pm and 10:30 pm. Sunday, Christmas Day will have one service at 10am. Sunday 1/1/12 will return to normal schedule of 9 am and 10:30 am. Upcoming Dates:
Farmer's Market: First Wednesday of every month at Christ Episcopal-remaining dates are September 7th and October 5th. Men's Monday Night Bowling League begins 9/12 at Sunset Lanes in Waukegan Youth Orientation Wed 9/21 ARE Leadership Retreat Sat 9/24 9:45 am -2 pm. Finance Review Wed 10/26 & Wed 11/9 6:30pm-9pm. Dinner will be provided. Ask the Council 2/5, Annual Meeting 2/12, Annual report items due 1/15.
September 2011
Council continues to look for ways to raise funds to cover the 2009 budget deficit. Work has begun on a
Fall Fundraising Activity scheduled for Sat 11/19 at 6pm. Event will in include a Chili & Dessert Cook-off,
Silent Auction, and Kareoke. An invitation will be extended to Iglesia de Cristo to join us. Our Iglesia de Cristo Partnership continues to be a very positive experience.
We are looking forward to partnering on Early Learning Clubs starting 10/17 and Paint the Town 10/15. Preparations continue for the St. Paul's Financial Review sessions on 10/26 & 11/9.
Pastor Dave Daubert from ARE will facilitate. Dinner will be provided. All are welcome to attend. Diane Luosa announced that the Crop Walk will be on 10/16. St. Paul's won the Golden Shoe
award last year for the biggest increase in donations from the previous year.
Upcoming Dates:
Crop Walk 10/16 Council Meeting Dates: 10/20, 11/17, 12/15, 1/19 Finance Review 10/26 & 11/9 6:30-9pm Early Learning Clubs: 10/17 & 10/24; 11/7 & 11/14, 2/6 & 2/13, 4/16 & 4/23, 5/7 & 5/14 Paint the Town 10/15 Fall Fundraiser 11/19 Christmas Eve services 5:30 and 10:30, one service Christmas Day 10am. New Year's Day (Sunday) 9 & 10:30 Ask the Council 2/5, Annual Meeting 2/12, reports due 1/15
October 2011
An update was provided regarding the Council nomination process
for the 2012 Annual Meeting The HR team and Council appreciate the many years of service and guidance provided by HR Chair Carol Grom. Sue Koesser has agreed to serve as the new HR Chair.
We look forward to Sue's valuable contributions. Roof leak issues were highlighted as an upcoming property maintenance need. Recommendations were made to consider prioritizing two areas for immediate repairs at an estimated cost of $23K. Discussed closing out final Extreme Makeover punchlist items.
Upcoming Dates:
Council Meeting Dates: 11/17, 12/15, 1/19 Finance Review: 10/26 & 11/9 Early Learning Clubs: 10/17 & 10/24; 11/7 & 11/14, 2/6 & 2/13, 4/16 & 4/23, 5/7 & 5/14 Annual Chili/Dessert Competition: 11/19 Silent Auction proceeds to fund debt reduction Christmas Eve services 5:30 and 10:30, one service Christmas Day 10am. New Year's Day (Sunday) 9 & 10:30 Music Festival: 1/29 Ask the Council 2/5, Annual Meeting 2/12, reports due 1/15
November 2011
Shared Insights from the Financial Matters workshops and determined next steps. Teams will be formed to address how to proceed with the three areas designated for the Legacy Gift: operating cushion, debt retirement, and new ministries initiatives. Follow up on Roof Repair issues determined that short term minor repairs are the best option right now. Money is available in the Property Fund so no action by Council is needed. Budget worksheets have been distributed to those with budget responsibility. Council will review initial 2012 budget draft at December meeting.
December 2011
Reviewed successful Chili Cookoff/Silent Auction/ Raffle: Great attendance, lots of fun, financially successful.
Recommend we do again next year, possibly in a larger venue. Roof patch above Copy room and main hallway restrooms complete. Received initial report from Nominating Committee for Council and Nominating Committee nominees. Reviewed first draft of 2012 Budget. Income projections higher due to increased giving in 2011. Final approval at January meeting.
2010
March | April
| May | August | September | October | November | December
March 2010
Continued Bible Study of Manna and Mercy Chapter 8. Participated in lively discussion regarding decision rights of Teams and Council. Approved temporarily paying down the Line of Credit (established for Extreme Makeover) from a Legacy Gift The impact of temporarily paying down the line is to avoid interest charges. A liability account will be set up to be repaid by the congregation at the completion of Extreme Makeover. Asked Council Members to help obtain signatures for the IL Fair Map Amendment Accepted 2008 Audit report Completed contract to hire A Renewal Enterprise to help with strategic planning process. Selected steering team members and set initial retreat date.
April 2010
Continued study of "Manna and Mercy" Participated in Finance Overview, including review of St. Paul's assets and liabilities, gift recording process, budget and fund accounts Discussed enhancing communication flow to and from Council Reviewed security concerns Received invitation to Lutherdale Appreciation Dinner on 5/23-Invitation will be extended to Congregation Received invitation to Metro Chicago Synod's Spring Stewardship Conference
Saturday 5/1 Continued planning for Congregation Retreat on Saturday, 5/22 Continued to discuss options for raising funds to cover 2009 budget deficit Recognition:
Lenten Services, Small Group study-John Meech Lenten Soup Suppers-participation increased Easter Services-Worship Planning, Musicians Easter Breakfast-Welcome Team, Jim Burba
May 2010
Finalized preparations for ARE retreat on Saturday, 5/22 and mini retreats to follow Approved Rummage Sale proceeds to be split 10% Mission, 10% Gathered, 80% Debt Reduction Advised of the Y's additional space requirements. Y will begin using middle classroom on main floor in June Received news of generous donation to update kitchen appliances Great celebration on Church Music Sunday-thank you to the many St. Paul's musicians Next Council meeting is scheduled for August 19th-no meetings in June or July
August 2010
Made recommendation for handling any outstanding debt at the end of the Extreme Makeover pledge period in April 2011. Strategy included timeline for congregation communication in May 2011. Discussed event to celebrate Reformation 2010 completion. Learned about change to Thrivent matching funds program. New program allows fraternal members to designate "choice dollars." New program will be highlighted in newsletter and bulletins. Reviewed Nominating Team timeline and next steps. Sher Rockway is the Council Rep on the nominating team. Confirmed partnership with Waukegan 2 College to assist with grant application to the Presbyterian Church. The grant will supply laptop computers to participating students.
September 2010
Guest Speakers from the local Thrivent office, Bob Viau and Jeremy Lohman, gave an overview of Thrivent programs and opportunities. Extreme Makeover update: Mural in progress in basement; Kitchen demolition scheduled for 10/2. Stewardship Update: Planning for a Stewardship Team to reconvene in Feb/March timeframe. Strategy focus will be on individual engagement-using time, talents and financial resources. Received thank you from W2C for supporting grant application to the Presbyterian Church. Received $2400 to purchase student laptops. Discussed opportunity for St. Paul's to become a site for those who need to fulfill Public Service hours and what it would entail. Supported Worship Planning's recommendation to have two Christmas Eve services at 5:30pm and 10:30pm Reviewed Important Dates including upcoming retreats on 10/6, 11/3, and 12/1.
October 2010
Discussed current Treasurer's Report and other Financial matters including 2009 Budget Deficit Reviewed "Thrivent Choice" giving process and recommendation that Council determine funds distribution at year end Reviewed Important Dates including:
Extreme Makeover Work Day 11/20 Celebration Reformation 2010 11/21 Thanksgiving Eve Service 11/24 Remaining Retreat dates: Wed 11/3, Wed 12/1 and Sat 1/22
Received information regarding new distribution method for giving envelopes. Pledging members will received a two month supply of envelopes directly from Augsburg Fortress bi-monthly. This new method reduces the cost and postage for envelopes. More information will be shared with the Congregation in November.
November 2010
Thrivent Financial will host a Coffee Hour on January 16, 2011 at 10:30am
in Fellowship Hall. Discussed potential candidates for new Treasurer to replace John Grom,
who will be moving away next year. Reviewed first pass of 2011 Budget. Income assumptions remain flat to 2009. Reviewed remaining retreat dates: Wed 12/1 7-8pm; Sat 1/22 9am-3pm.
December 2010
Thrivent will join us for a Coffee Hour on January 16, 2011 at 10:30am in Fellowship Hall. Nancy Elenbaas will host. Brainstormed ideas to raise funds to eliminate 2009 Budget Deficit John Grom will retire from his position as Treasurer in 2011. He is training Steve Ludwig to replace him. Reviewed nominating team's recommendations for new Council members and new Nominating Team members. Reviewed preliminary 2011 Budget, including income projections. 2010 income through November is down 3% from the previous year. The final budget review will be at a special council meeting on 1/6/11. Discussed final ARE Retreat on 1/22/11 from 9-3. Food will be provided. Council Chair Joe Bellisario lifted up for recognition the Children's Christmas Program and the Reformation 2010 Celebration.
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